HR Analytics Dashboard

Total Headcount
0
Total Payroll (YTD)
£0
Sickness Days (YTD)
0
Holiday Utilisation
0%
Avg Cost per Employee
£0
Total Companies
0
Payslips This Month
0
Pending Holiday Requests
0
Overtime Hours (MTD)
0
Monthly Payroll - Year on Year Comparison
Headcount by Department / Role
Sickness Trend - Year on Year
Holiday Usage - Year on Year
Department / Role Payroll Summary
Department Headcount Total Payroll Avg/Head vs PY
No data available
Top Sickness - Bradford Factor Analysis
Employee Sick Days Spells Bradford Risk
No sickness records
Bradford Factor = S² × D (S = spells, D = total days). High risk ≥500, Medium ≥200
Recent Payroll Runs
Date Company Period Employees Total Gross Total Net
No payroll runs yet

Companies

Company Name Address Employees Actions
No companies added

Employees

📥 Batch Add Employees
Upload multiple employees at once using an Excel file. Download the template, fill in the employee details, and upload to import.
Current Employees
0 selected
Emp No Name Company 📍 Location Tax Code SI Class Pay Type Rate Actions
No employees added
📦 Archived Employees (Terminated)
Emp No Name Company Start Date Termination Date Reason Actions
No archived employees

HR Documents

📋
New Employee
(Terms of Engagement)
📝
Variation of Terms
🏖️
Holiday Requests
💼
Job Vacancy
📁
Employee Documents

Departments / Roles

🏢

Select a Company

Choose a company from the dropdown above to view and manage its departments and roles.

⏱️ Timesheets

📱 Live Employee Activity
0 employees clocked in

📱 Connect the Employee App to see live clock-ins

Go to Settings → Work Locations to get the employee app link

0 📍 Geofence Override Requests

⚠️ These employees are attempting to clock in/out from outside their designated work location. Review and approve/reject each request.

Employee Request Time Action Distance Reason Provided GPS Location Actions
No pending approval requests
⚠️ Pending Review from Employee App
Employee Date/Time Type Location Flag Reason Actions
No flagged submissions
Total Entries
0
Hours This Week
0
Pending Approval
0
Ready for Payroll
0
📋 Timesheet Register
Date Employee Company Start End Break Hours Overtime Status Actions
No timesheet entries yet
📊 Weekly Summary
Employee Mon Tue Wed Thu Fri Sat Sun Total Hours Overtime Gross Pay Action
No data for selected week

Run Payroll

Payroll Settings
📥 Import Timesheet Data
Import employee hours and pay rates from a timesheet file (Excel or CSV). For Excel files, the system will read the Summary tab. For CSV files, ensure the format matches: Employee Name, Period, Hours (Weekday, Night, Weekend Day, Weekend Night, Holiday, Total), Amounts (Weekday, Night, Weekend Day, Weekend Night, Holiday, Total).

Payslips

0 selected
Employee Emp No. Status Gross Pay Net Pay Actions
No payslips generated
📁 Period-End Reports Package
Generate a complete report package including Payrun Summary, Payroll Journal, and Individual Payslips. All files will be packaged into a ZIP folder ready for download.

Reports

Payroll Summary
PAYE Tax
Social Insurance
Year End (P8)
P7 Certificates
P7A Leavers
P10/P10A Benefits
P11 Tax Arrears
P12 Tax Cert
Payroll Journal
Bank Transfer
Coinage
Hours Report
Statistics
Hacienda
Employee Rates
Gross to Net
Deductions
Employee Details
Tax Compliance
CSL Register
Holiday Register

🧮 Payroll Test Calculator

ℹ️ Test Mode: This calculator is for information purposes only. Enter parameters to see calculated PAYE, Social Insurance, and Net Pay. Results are not saved anywhere.
Gross Pay
£0.00
PAYE Tax
£0.00
Employee SI
£0.00
Net Pay
£0.00
📊 Calculation Mode
⚙️ Input Parameters
📋 Detailed Breakdown
Basic Pay £0.00
Bonus £0.00
GROSS PAY £0.00
PAYE Tax -£0.00
Employee Social Insurance -£0.00
NET PAY £0.00
Employer Social Insurance (employer cost) £0.00
Total Employer Cost (Gross + Employer SI) £0.00
📅 Annual Projection
Description Per Period Annual
Gross Pay £0.00 £0.00
PAYE Tax £0.00 £0.00
Employee SI £0.00 £0.00
Net Pay £0.00 £0.00
Total Employer Cost £0.00 £0.00

Settings

Tax Year Settings

Gibraltar tax year runs from 1 July to 30 June.

Tax Tables Reference

Tax codes 1-52 are based on personal allowances. Code X applies 20% flat rate tax with no allowances.

Tax Code Allowance Range
Official PAYE Tax Tables

PayWise uses the official Gibraltar Income Tax Office PAYE tables for all tax calculations. Upload new tables when the tax year changes or rates are updated.

Select all 8 PDF files: Weekly Part 1 (3 files), Weekly Part 2, Monthly Part 1 (3 files), Monthly Part 2
CSV Name Mappings

Saved mappings between CSV timesheet names and PayWise employees. When a CSV name doesn't auto-match, use the dropdown in the import preview to map it. That mapping is remembered here for all future imports.

Employee Loans

Active Loans
0
Total Outstanding
£0
Monthly Deductions
£0
Fully Repaid (YTD)
0
Active Loans
Employee Company Loan Type Original Amount Outstanding Monthly Deduction Progress Status Actions
No loans recorded
📜 Recent Repayments

No repayments yet

Tax Arrears

⚠️ Important: Tax arrears are amounts owed to the Income Tax Office for prior year tax liabilities. These are automatically deducted from employees' pay until fully paid. Form P11 is required for ITO submission.
Employees with Arrears
0
Total Outstanding
£0
Monthly Deductions
£0
Cleared This Year
0
Employee Tax Arrears
Employee Company Tax Year Original Amount Outstanding Monthly Deduction ITO Reference Status Actions
No tax arrears recorded
📜 Deduction History

No deductions recorded

Year End Procedure

📅 Gibraltar Tax Year: July 1st to June 30th
📋 Deadline: Form P8 (Employer's Annual Statement) must be submitted to the Income Tax Office by 31st July.
🎯 Year End Wizard
1
Select Year
& Company
2
Review
Employees
3
Check
Totals
4
Generate
P7s
5
Generate
P8
6
Archive
& Close

Step 1: Select Tax Year & Company

📁 Prior Years Archive
Tax Year Company Employees Total Gross Total PAYE Total SI Archived Date Actions
No archived years

Help & Support

🚀 Quick Start Guide
1
Add a Company

Go to Companies → Add Company. Enter company details including name and registration number.

2
Add Employees

Go to Employees → Add Employee. Enter personal details, tax code, SI class, and pay information.

3
Run Payroll

Go to Run Payroll → Select company and period → Generate payslips automatically or manually.

4
Generate Reports

Go to Reports → Select report type → Export to Excel or print for submission.

❓ Frequently Asked Questions
What tax codes are available in Gibraltar? +

Gibraltar uses tax codes 1-52 based on personal allowances. Special codes include:

  • Code X - 20% flat rate with no allowances
  • Code GIB - Gross Income Based system
  • Code 52 - Custom annual tax-free allowance (enter your own amount)
  • PENDING - Awaiting tax code from Income Tax Office
How do Social Insurance classes work? +

Social Insurance classes determine contribution rates:

  • ER (Earnings Related) - Standard employed persons
  • MW (Married Woman) - Reduced rate for married women who elected before 1977
  • PN (Pensioner 60+) - Pensioners over 60 still working
  • 5E (Essential Services) - Pensioner working in essential services
  • T2 (Trainee 2nd Employment) - Trainees with second employment
  • SW (Student Worker) - Students exempt from contributions
  • XX (Exempt) - Fully exempt from SI contributions
How do I import employees from Excel? +

To batch import employees:

  1. Go to Employees section
  2. Click "Download Template" to get the comprehensive Excel template
  3. Fill in employee data - required fields include: Employee Number, Company Name, First/Last Name, Tax Code, SI Class, Pay Frequency, Pay Type, and Rate
  4. Optional fields include: Department Name, Role Name, pension details, contact info, and more
  5. Upload the completed file using "Upload File"
  6. Review the preview for any errors or warnings
  7. Click "Save All Employees"

Tip: You can reference departments and roles by name - the system will match them automatically!

What reports can I generate? +

Available reports include:

  • P7 Form - Monthly PAYE return
  • P7A Form - Monthly Social Insurance return
  • P8 Form - Annual employee earnings summary
  • P10 Form - Annual employer declaration
  • Payroll Summary - Period summary with totals
How do I use the Test Calculator? +

The Test Calculator lets you preview calculations without saving:

  1. Go to Test Calculator section
  2. Select Gross→Net or Net→Gross mode
  3. Enter pay frequency, tax code, SI class
  4. Enter amount and any bonuses
  5. View instant breakdown of deductions and net pay

For Tax Code 52, enter your custom annual tax-free allowance.

How do I create roles with pay scales? +

Create roles with multiple pay scales for different work types:

  1. Go to Departments / Roles section
  2. Click "+ Add Role" button
  3. Enter role name, select company and department
  4. Set pay scales for Regular Hours, Overtime, Night Shift, and Weekend
  5. Click "Save Role"

Roles can then be assigned to employees in their profile to track their applicable pay rates.

How do I assign a role to an employee? +

To assign a role with pay scales to an employee:

  1. Go to Employees section
  2. Click the edit icon next to the employee
  3. Find the "Role" dropdown in the employee form
  4. Select a role - the pay scales will be displayed
  5. Click "Update Employee"

Note: The role dropdown only shows roles from the employee's company. Create roles in Departments / Roles first.

🔧 Troubleshooting
Payslips not generating correctly +

Check these common issues:

  • Ensure employee has a valid tax code (not PENDING for accurate tax)
  • Verify SI class is set correctly
  • Check pay type (salary/hourly) and rate are entered
  • For hourly employees, ensure hours are entered
Tax calculations seem incorrect +

Verify the following:

  • Check tax code is correct - each code has different allowances
  • For Code 52, ensure annual allowance is entered
  • Use Test Calculator to verify expected amounts
  • Review Settings → Tax Tables Reference for allowance ranges
Data not saving or disappearing +

Data is stored in your browser's localStorage:

  • Don't clear browser data/cookies for this site
  • Use Settings → Export Data to backup regularly
  • Import data on a new browser using the backup file
  • Private/Incognito mode will not persist data
Excel export not working +

Try these solutions:

  • Check if pop-ups are blocked - allow for this site
  • Try a different browser (Chrome recommended)
  • Ensure there is data to export (employees/payslips exist)
  • Check downloads folder for the file
💬 Support Assistant
● Online
🤖

Hello! I'm your PayWise Support Assistant. I can help you with:

  • Tax calculations and codes
  • Social Insurance questions
  • Running payroll
  • Generating reports (P7, P7A, P8, P10)
  • Roles and pay scales
  • Batch importing employees
  • Troubleshooting issues

How can I help you today?

📋 Your Support Tickets

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